VROC Coordinator ManualPlease see the Andwa Web Site User Guide for web site How-To information. |
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General Info Getting Started General Club Information Commandments Business Cards Safety Waivers Safety Policy Avalanche Safety Accident Reports Emergency Numbers Equipment Volunteer Team Volunteer Forum Staying Current Helping Others Training Program Banning Someone Event Management Choosing Your Event Setting up Events Paid Events Modifying Your Event Cancelling An Event Managing Upcoming Events Running Your Event Completing Your Event |
Helping OthersThere are a number of ways you can assist other volunteers, especially new (and hopeful) volunteers:- Referrals - *Assisted Starring/Co-Coordination - Mentoring - Volunteer Coordination Referrals: Our Volunteer Coordinator Squad relies heavily on referrals when selecting new volunteers to join the club. When they are considering a new volunteer, they will be asking them for a referral from two+ of our active volunteers to vouch for the person before they can begin. We take these referrals very seriously so please only give a good reference to someone if you know them well enough to be very confident they’d be a good coordinator. The VC Squad will be taking your word for it as a trusted volunteer that this is someone we can count on to carry the torch of providing high quality, consistent events to our members, and to be good ambassadors for the club, especially for new folks attending. If you get a reference request from a volunteer hopeful who you don’t know that well or you don’t feel comfortable with, don’t be shy about telling them that - just say - "I’m sorry but I don’t feel I know you well enough to provide a reference at this time. Please attend a few more events first". Or something like that. *Assisted Starring/Co-Coordination: Effective January, 2009, co-coordination is no longer allowed for volunteer hopefuls. This is a change in policy/procedure to reflect consistent problems that the club has had with co-coordination as a means of acquiring one's volunteer star. Anyone wishing to coordinate an event should contact the Volunteer Coordinator(s) directly. If you have any questions, please contact the Volunteer Coordinator(s), Karin S at boss@vancouverregionaloutdoorclub.com. Mentoring: If you would like to be a mentor for a new volunteer, have the member e-mail the VC Squad at boss@vancouverregionaloutdoorclub.com who will get them started. This member should inform the VC Squad of your willingness to help, and if you are available for his/her new event, then the VC Squad can register you as an attendee prior to the event being posted to the website. You are not expected to manage the event, but can help on the event should there be a need. Make sure you are familiar with the Coordinator Manual, and know who to send your mentee to for questions that you can't answer. Remember that mentoring other volunteers is voluntary - you are not required to mentor someone, and if you think you are too busy or unavailable to help, we would prefer that you refuse the request than agree but then not be available to help your new mentee. Volunteer Coordination: As of April 2008, the Volunteer Coordination role is performed by a team of job-sharing volunteers, including one or two "team leads". All VROC event coordinators are encouraged to take a "tour of duty" on the Volunteer Coordinator team. The time requirement is generally about a half hour per week - you log in to a shared e-mail address two or three times per week and spend ten to fifteen minutes addressing e-mails there. This may include reviewing newly posted events for accuracy, providing information to new/hopeful volunteers, and posting events for volunteers who are in training to get their star (see Volunteer Coordination for complete information). If you've been on our Event Coordinator team for a year or more, expect to be asked if you're interested in spending some time helping with Volunteer Coordination - you can spend three months or more on the team as you wish, and are welcome to come and go as your schedule allows. Perhaps if you coordinate more in one season you'd like to help out during that season when your dedication juices are flowing, or perhaps you'd like to help out more during your "off season" when you have more time to devote to new volunteers. If you're interested in helping out (feel free to take a "tour of duty" before you reach your one-year of service as an event coordinator), please contact the Volunteer Coordinator(s), Karin S at boss@vancouverregionaloutdoorclub.com |